Terms & Conditions

By registering for IPC16 Thailand 2026 you agree to the terms below. They cover booking, payment, cancellations and transfers, accommodation, family and financial support, our code of conduct and liability. Questions can go to [email protected].

1

Registration and Booking

Finalisation

Your spot is secured once the registration coordinator confirms receipt of full payment.

First come, first served

Museum dormitory beds are limited to 150 and allocated in the order that payments are received.

Group bookings

To qualify for the 10% group discount, a minimum of five people must register together.

Independent regional subgroups

The IPC does not run an internal coordination system for regional delegations. These groups organise their own internal travel and logistics, and remain fully eligible for the 10% group discount when registrations are submitted together.

2

Payment Terms

Invoicing

Once your registration form is submitted, a personalised invoice is sent to you reflecting your totals, rentals and any eligible discounts.

Payment methods

Payment is by bank transfer, for both Thai and international participants (we accept WISE for international transfers). We do not take credit cards or cash.

Bank details

Account name: Green Net Cooperative. Account number: 089-2-92975-2. Bank: Kasikorn Bank PCL. Branch: Thannon Ratchadapisek Huay-Kwang. Bank address: 252/7 Muangthai Phatra Complex 1, Ratchadapisek Road, Huay-Kwang, Bangkok 10310. SWIFT code: KASITHBK.

Cash policy

Cash is not accepted under any circumstances.

Transaction fees

Any bank transfer fees, currency conversion charges or credit card processing fees are the participant's responsibility.

Confirmation

Email your payment receipt to [email protected]. Your placement is finalised only when the team confirms full payment.

3

Cancellations and Refunds

We understand that plans can change. As a non-profit event with no external funding, we commit to venues and catering well in advance, so refund windows tighten as the event approaches.

Until 31 Aug 2026 Full refund Minus 10% administrative processing fee

1 Sep – 15 Oct 2026 50% refund Of registration fees

After 15 Oct 2026 No refunds Funds are already committed to catering, materials and site preparation

Non-refundable items

Individual bus tickets between Pathum Thani and Wang Nam Khiao (600 THB) are non-refundable once booked, as vehicle capacities are fixed. Bank, currency conversion and credit card processing fees on the original payment or refund are the participant's responsibility.

Force majeure

If the conference is cancelled by the organisers due to circumstances beyond our control (for example extreme weather or regional instability), we will refund as much as possible after covering non-recoverable costs already paid to venues and vendors.

How to request a refund

All requests must be submitted in writing to [email protected]. Refunds are processed back to the original bank account or payment method used during registration.

4

Registration Transfers

Fair Share option

If you cannot attend, you may transfer your registration to another person at no additional cost until 25 October 2026.

How to transfer

The original registrant emails [email protected] with the new attendee's full name and contact details.

What transfers with it

Dormitory bed allocations are linked to the registration and pass to the new participant.

5

Accommodation and Logistics

Conference stay

The Conference Plus dorm package includes 5 days and 4 nights of shared-bathroom lodging at the Museum. Check-in Friday 6 November afternoon, check-out Tuesday 10 November morning.

Museum amenities

Breakfast is not provided. The Farmers' Market opens daily from 08:00 for coffee, Thai pastries, snacks and local food. The Conference Plus package does not include breakfast or dinner on Sunday 8 November.

Alternative conference lodging

If you do not secure a Museum dormitory package, we recommend booking independently at the nearby One Hotel in Pathum Thani.

Convergence camping

The base rate includes camping ground access, shared bathrooms and all communal meals. Bring your own tent and bedding unless a rental is pre-booked.

Tent rentals

1-person tent with full bedding 2,000 THB. 2-person tent with full bedding 3,500 THB. For the full duration of the Convergence.

Off-site near Convergence

Veravian Resort and Baan SuanPlearn DaRaHomestay are nearby alternatives. Participants book and pay independently.

Inter-venue transport

Free between the Museum and the Convergence venue on the combined Conference and Convergence package. Otherwise return bus transport is 600 THB per person. Buses leave the Museum Tuesday morning 10 November to the Convergence, and return to Bangkok Friday afternoon 15 November.

6

Family and Financial Support

Children's rates

Children are free at the Conference. At the Convergence, ages 0 to 5 are free, ages 6 to 12 are 1,000 THB and ages 13 to 17 are 2,000 THB to cover onsite catering. Note that the Museum dorm is for adults only; families attending the Conference should arrange off-site lodging such as the One Hotel in Pathum Thani.

Student rates

Valid students are eligible for half-price registration at the Conference (3,475 THB) and 10% off at the Convergence (16,200 THB). Valid student ID required.

Financial assistance

Support is available for dedicated practitioners facing severe financial constraints. Contact the registration coordinator for details.

Volunteers

Discounted registration rates are available in exchange for vital volunteer work. Contact the coordinator to apply.

7

Code of Conduct: Permaculture Ethics

Earth Care

Minimise waste and respect the natural ecosystems of our host venues.

People Care

Contribute to a safe, inclusive and collaborative environment for the global community.

Fair Share

Share knowledge generously and use shared resources mindfully.

8

Responsibility and Liability

Travel documents

International participants are responsible for their own visa arrangements.

Logistics

For the conference, participants are responsible for their own transport if they are not staying in the museum dormitory.